Information
This policy setting controls whether hidden markup is visible when users open PowerPoint files in standard or HTML format.
The recommended state for this setting is: Enabled.
Rationale:
If a file is saved with hidden markup, users might inadvertently distribute sensitive comments or information outside of their trusted circle without realizing that this information is still present in the document.
Impact:
In most cases, markup is intended to be visible to users. Markup does not display in presentation mode in PowerPoint, even if it is visible in design mode, so it is likely that this setting will have a minimal impact on usability.
Solution
To establish the recommended configuration via GP, set the following UI path to Enabled:
User Configuration\Administrative Templates\Microsoft PowerPoint 2016\PowerPoint Options\Security\Make hidden markup visible
Default Value:
Enabled
Additional Information:
PowerPoint presentations that are saved in standard or HTML format can contain a flag indicating whether markup (comments or ink annotations) in the presentation should be visible when the presentation is open. By default, PowerPoint ignores this flag when opening a file, and always displays any markup present in the file. In addition, when saving a file, PowerPoint sets the flag to display markup when the presentation is next opened.
If this default configuration is changed, PowerPoint sets the flag according to the state of the Show Markup option on the Review tab of the Ribbon when it saves presentations in standard or HTML format. In addition, PowerPoint enables or disables the Show Markup option according to the way the flag is set when it opens files, which means that a presentation saved with hidden markup is opened with the markup still hidden.