Information
This policy setting controls whether Outlook users can add entries to the list of SharePoint servers when establishing a meeting workspace.
Policy setting option to determine whether Outlook users can add entries to the published server list:
Publish default, disallow others - This option prevents users from adding servers to the default published server list.
The recommended state for this setting is: Enabled: Publish default, disallow others.
Rationale:
If users are able to manually enter the addresses of servers that are not approved by the organization, they could use servers that do not meet the organization's information security requirements, which could cause sensitive information to be at risk.
Impact:
Users in the organization who have a legitimate need to use servers other than those in the published server list will need to obtain administrative assistance.
Solution
To establish the recommended configuration via GP, set the following UI path to Enabled: Publish default, disallow others:
User Configuration\Administrative Templates\Microsoft Outlook 2016\Meeting Workspace\Disable user entries to server list
Default Value:
Enabled. (Publish default, allow others.)