Information
This policy setting configures whether File Explorer can request cloud file metadata and display it in the homepage and other views in File Explorer (such as Quick access view).
The recommended state for this setting is: Enabled
In a high security environment, data should never be sent to any third-party since this data could contain sensitive information.
Solution
To establish the recommended configuration via GP, set the following UI path to Enabled :
Computer Configuration\Policies\Administrative Templates\Windows Components\File Explorer\Turn off account-based insights, recent, favorite, and recommended files in File Explorer
Note: This Group Policy path is provided by the Group Policy template Explorer.admx/adml that is included with the Microsoft Windows 11 Release 22H2 Administrative Templates v1.0 (or newer).
Note #2: In the Windows 11 Release 22H2 v1.0 and v3.0 Administrative Templates, this setting was initially named
Turn off files from Office.com in Quick access view
. It was renamed to
Turn off account-based insights, recent, favorite, and recommended files in File Explorer
starting with the Windows 11 Release 23H2 Administrative Templates.
Impact:
Insights and files available based on account activity will not be available in views such as Recent, Recommended, Favorites, etc.